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Working With Us – Guide for Artists, Facilitators, Speakers and Trainers

Date Created: 9th May 2024

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Thank you for sharing your expertise and skills with Artswork, we really appreciate it.

Please find some information below that will support you in working with us.


Anti-Discrimination Charter

Creativity and culture are better when everyone is included. We believe people should be treated equitably and without discrimination. We expect our employees and all those working with us to follow our Charter’s commitments and expectations as part of our Access, Diversity, Equality & Inclusion practices. 

DBS Checks

Much of the work you do with us is not regulated activity and you will not be required to hold a DBS. Where a programme, project or partner we are working with does require this, it will be stated in the brief we provide. You can obtain a basic check here.

Where Artswork has applied for an enhanced DBS on your behalf, we expect you to sign up to the DBS Update Service – this subscription keeps your certificate current and enables all employers to check your certificate online.


As a freelancer you should have your own Public Liability Insurance appropriate to the nature of your work or artistic practice. Usually we would expect this to provide cover of at least £2 million pounds. Low-cost insurance can be obtained through membership of an artists’ network or union.


Artswork is a signatory to the Prompt Payment Code. We believe everyone working with us should be paid fairly and on time. Help us to fulfil this commitment by following a few simple rules when invoicing us.

If you have been issued a Contract, check the invoicing instructions, payment timescales and who you need to email your invoice to. If a Contract wasn’t required, please email your invoice to 

Make sure you include all the following information on your invoice:

    • Your name and address
    • Artswork’s registered address: Artswork Ltd, MAST Mayflower Studios, 142 – 144 Above Bar Street, Southampton SO14 7DU
    • The date
    • A unique invoice number
    • The name of your bank
    • The exact name your bank account is held in
    • Your bank account number (most UK accounts are 8 digits)
    • Your bank sort code (usually 6 digits)
    • A short description of the work you have undertaken for us
    • Your payment terms e.g. within 7, 14, 21 or 30 days

Email your invoice as an attachment – please do not embed it in your email or send a link unless this is from your accounting software. We can only receive invoices by email, we do not accept invoices by post.

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